Contractor receipt for labor and materials (free PDF)
For handymen, remodelers, painters, plumbers and other trades paid by homeowners and landlords: list the work line by line — hours, unit prices, materials — mark whether the payment is a deposit, the final payment or the whole job paid in full, and download a PDF the customer can keep.
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Receipt
| Description | Qty | Unit price | Total |
|---|---|---|---|
| Labor (hours) | 6 | $65.00 | $390.00 |
| Vanity 30 in, with top | 1 | $329.00 | $329.00 |
| Faucet and supply lines | 1 | $118.50 | $118.50 |
| Haul-away of old vanity | 1 | $40.00 | $40.00 |
Created with Receipt Maker · receiptmakerapp.com
Example — your information will appear here.
Use it for: money you have actually received for work on a home or property — a deposit before the job, a progress payment, the final payment or the whole job paid in full.
Not for: a quote or an estimate for work that is not paid yet, a contract or a lien waiver, or a receipt for work that was never done. It is not an invoice with sales tax for a registered business either.
What to write on a contractor receipt
A good contractor receipt lets the customer see what they paid for and lets you prove what you were paid. The form above asks for:
- your name or business name, with a phone number or address — and your license number if your trade has one;
- the customer’s name;
- the job in “What the payment is for”: what was done, where, and when;
- one line per task, block of labor or material: description, quantity or hours, and the unit price;
- small materials as one amount under Materials, if you don’t list them one by one;
- the payment stage: deposit, final payment or paid in full;
- the date the money was received and how it was paid, with the check number under Notes;
- a signature line for you and one for the customer.
The line totals and the grand total are added up for you, and the table prints on the PDF. If the customer paid a deposit earlier, mention its date and amount under Notes — or switch to the Partial payment type, which shows the total, what was paid before and the balance.
Receipt
Paid in full| Description | Qty | Unit price | Total |
|---|---|---|---|
| Labor (hours) | 6 | $65.00 | $390.00 |
| Vanity 30 in, with top | 1 | $329.00 | $329.00 |
| Faucet and supply lines | 1 | $118.50 | $118.50 |
| Haul-away of old vanity | 1 | $40.00 | $40.00 |
Created with Receipt Maker · receiptmakerapp.com
Labor, materials and hours on one contractor receipt
Customers increasingly ask for a breakdown rather than a single number. Put labor on its own line with the hours and your hourly rate, and each larger material or fixture on its own line with its price. Smaller items — screws, caulk, tape — can go in the Materials field as one amount.
You can add up to 20 lines. Quantities and hours accept decimals, so 2.5 hours at $65 is worked out as $162.50. For a fixed-price job, one line per task with quantity 1 is enough.
Deposit, final payment or paid in full
Most jobs are paid in stages: a deposit so you can buy materials, sometimes a progress payment, then the final payment. Pick the payment stage and it prints as a tag next to the title, so a deposit receipt can never be mistaken for the final one.
Homeowners often ask for a receipt for the deposit, and a “paid in full” receipt at the end is the clearest way to show that nothing is owed. To show the total price, what was paid before and the balance on the same receipt, switch to the Partial payment type — your lines then add up to the total due.
Handyman receipt for small jobs paid in cash
Small jobs — a leaking faucet, a fence board, a ceiling fan — are often paid in cash or by Zelle the moment the work is done. A handyman receipt written on the spot ends the “I already paid you” conversation before it starts, and gives you a record of what you earned.
Landlords who pay a handyman sometimes find that the handyman doesn’t write receipts. In that case the landlord can fill this in with the real job and amount and ask the handyman to sign it — the signature of the person who received the money is what counts.
Construction receipt for remodels and bigger jobs
On a remodel or an addition, write one construction receipt per payment and refer to the phase or the contract in the description — “Kitchen remodel, payment 2 of 3: cabinets installed”. Keep the supplier receipts for the materials as well. On bigger jobs, lenders or homeowners sometimes also ask for lien waivers or other forms; those are separate documents, and a receipt doesn’t replace them.
Receipt for services when the customer asks
Customers ask for a receipt for services for many reasons: their own records, a landlord who reimburses repairs, a home warranty or an insurance claim. What each of those accepts is up to them. A clear receipt — who did the work, what was done, what was paid, when — is what they usually look for first.
Paid in stages?
When the app is better
Deposit today, balance later
Create a follow-up receipt for the remaining balance that refers to the deposit receipt, so the numbers always add up.
Your logo and business details
Add your logo, business details and tax number once; they appear on every receipt you send.
Tax on materials, not on labor
When you need it, give each line its own tax rate — or no tax at all — and the totals follow.
The Android app is coming soon. You can create receipts on this website in the meantime.
Questions people ask
Is it reasonable to ask a contractor for receipts for the materials?
It depends on how the job is priced. On a fixed-price job, many contractors don’t hand over supplier receipts, because the price was agreed up front. On a time-and-materials job, customers commonly expect to see what the materials cost. People disagree about this, so agree on it before the work starts.
What is the difference between a receipt, a quote and an invoice?
A quote or estimate says what a job will cost before it starts. An invoice asks the customer to pay. A receipt confirms that payment was received — for example an invoice marked paid with a $0 balance. Customers who need proof of payment usually want the receipt, not the quote.
My contractor won’t give me a receipt for my deposit. What can I do?
Ask again in writing and say how much you paid and when. An email from the contractor confirming the amount is better than nothing, but a signed receipt is clearer: you can fill one in with the real amount and date and ask the contractor to sign it. Paying by check or transfer also leaves a record.
How do I write a receipt for a cash payment to a contractor?
Write the contractor and the customer, the job, one line per task or material, the total, the date and “Cash” as the payment method, then mark the payment stage. Count the cash together, sign two copies and keep one each.
Should a contractor receipt show the hours worked?
For work paid by the hour, it usually does: hours times the rate on a labor line, with materials listed separately. For a fixed-price job, listing the tasks is often enough. Customers who pay by the hour are the ones most likely to ask for the breakdown.